We provide a subscription link that enables you to create a meetings calendar within your Outlook or Google Calendar. The calendar updates with new meeting information without further intervention.

IMPORTANT: you cannot update your meetings via Outlook or Google Calendar. To do so, you must log in to the meeting scheduler. For ease of access, this is linked to each calendar entry.


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Add your schedule to Outlook as an attendee

Add your schedule to Google Calendar as an attendee


Are you a manager and want to send a calendar file to each of your attendees instead? Take a look at this article.


Option 1: Add your schedule to Outlook

This guide is for the latest version of the Outlook program, but it should also work for other versions that include this feature, with some button naming/placing being slightly different.

  1. Go to the meeting scheduler website, then access your schedule (this can be done by clicking Schedule in the top menu bar).

  2. Click 'Add to calendar' on the left (at the top of the page on mobile), then click the 'Copy' button to the right of your personalised calendar link. Your link will look different to the one in the screenshot. If you do not see the 'Add to calendar' button, please contact your event manager.

3.  Open Outlook and choose the calendar icon in the bottom left.



4. Click 'Add' then 'From internet...' in the top menu bar. If you do not see this button, please click the three dots in the far right of this menu bar to expand any hidden items.


5. Paste the link you just copied into the pop up Outlook created. Your link should look like this:


6. Click 'OK'. If another pop up appears asking whether you would like to subscribe to this Internet Calendar, click Yes.

Meetings should now appear on Outlook like this:If any new meetings do not instantly appear, click the Send / Receive tab, then click 'Send/Receive All Folders'.

Option 2: Add your schedule to Google Calendar

    1. Go to the meeting scheduler website, then access your schedule (this can be done by clicking Schedule in the top menu bar).

    2. Click 'Add to calendar' on the left (at the top of the page on mobile), then click the 'Copy' button to the right of your personalised calendar link. Your link will look different to the one in the screenshot.

    3.  Go to calendar.google.com. You need to do this on a computer, not on mobile. Once set up, your meetings will be visible on all devices.

    4. On the left, click the plus (+) next to 'Other calendars', then click 'From URL'.


    5. Paste the link you just copied into the text box on Google Calendar, then click 'Add calendar'. Your link should look like this:
      Google Calendar is less reliable at fetching new meetings quickly, so you may not see any new meetings on your calendar for a few hours. Additionally, it does not allow you to force a check for new meetings. For these reasons, it is highly recommended Outlook is used instead of or alongside Google Calendar.