As the event approaches, some meeting requests remain unanswered and some attendees have yet to book meetings.
Send an email to some or all attendees in the days leading up to your event, tailored to remind them either to request meetings, or respond to pending requests.
1. Prepare your email template
i. On the Admin area, go to the Content page and click Emails at the right of the page
ii. Find the email template with the Unique name 'meeting reminder' and click its Edit link.
NOTE: if you can't find the Edit link, click the blue Activate button above the email list.
iii. Edit the text to suit the message you want to send. Be sure to leave in place the [[MAIL_MERGE]] codes that personalize the email. Use any of the listed codes to further personalize the content.
iv. Click Save.
2. Send your message
You can either send the message to all Attendees. or to a targeted list.
Send to all Attendees:
i. Go to the Attendees page and select 'All' in the page size dropdown at the right
ii. Click the checkbox at the top left of the Attendees list to select all
iii. Scroll to the end, select 'Meeting reminder' in the Actions dropdown and click 'go'
Send to selected Attendees:
i. Decide which Attendees will receive your message:
Those with 'pending' meeting requests have a grey notification button next to their name.
Those with no meetings have a blank space in the 'meetings' column.
ii. Go to the Attendees page and select 'All' in the page size dropdown at the right
iii. Click the checkbox at the left of each Attendees you have selected
iv. Scroll to the end, select 'Meeting reminder' in the Actions dropdown and click 'go'.