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How to view your countdown timer
What is the countdown timer and why would I need it?
The Meeting Mojo countdown timer is a web page that allows attendees to view key information while at an event, such as how long left in a meeting, how long until the next one and the time of day. It is only for viewing on a large screen at your event, not for sharing with your attendees. If this sounds useful to you, read on to find out how to set it up (an already set up event is required). Alternatively, click the links below to see a full screen version of the timer:
Click here to see an example of what it would look like during a meeting. (Opens in new tab)
Click here for an example of what it may look like before the event. (Opens in new tab)
If you already have an event set up, you can view a simulated version of your timer by adding:
/-/report/
to the end of your event URL and clicking the respective buttons on the right of the page. For example, your event URL would look something like this:
https://yourevent.meeting-mojo.com/-/report
Pre-requisites
- You will need a device able to display the countdown timer. We recommend something like a laptop or tablet with display mirroring capabilities. If you need a cheap solution, a Chromebook or other low end laptop with a browser should work.
- (Optional but highly recommended) A large display for the countdown to be shown on. This could include a projector or TV, as long as the timer is clearly visible to your attendees.
- (Optional but highly recommended) Speakers to alert your attendees to the end of their time slot. Without speakers, attendees are likely to accidentally go over their chosen timeframes, creating problems and potentially leading to missed breaks, meetings or Sessions.
Got everything you need? Move on to setting up the timer.
Set up the countdown timer
1: Set up your device
- Turn it on and log in (if applicable). Do not open the timer or connect to a display yet.
- Navigate to the system settings and make sure any power or sleep settings are set to 'Never sleep'/'Never turn off screen', etc. Even if you've set this before, double check to make sure, as you don't want the screen turning off while you're not around, likely resulting in unhappy attendees.
- Ensure your device is connected to a stable internet connection and is set to the correct time zone.
- Ensure any audio and video devices you will be using are working, then connect your countdown timer device to them.
2: Set up the countdown timer
- If you know how to edit the current URL, you can add
/-/report
to your event URL, for example:https://yourevent.meeting-mojo.com/-/report
You can then skip to step 4. - Otherwise, navigate to the Admin Dashboard for your event.
- Click the Setup tab, then 'Display settings' in the bottom right, then click the blue 'meeting countdown timer' text beneath the title of the same text.
- You should see the heading 'Audio' lower down on the left of the page. Follow the instructions laid out here if you will be using speakers to ensure they will work correctly.
- Click the blue 'Public countdown timer' button to open the live, real time version of the timer made for your event. If using an audio device, follow the last paragraph of the 'Audio' heading noted in the previous step. Note that the muted speaker icon may stay visible for a few seconds but should disappear on its own.
- Make the timer fullscreen by pressing F11, Fn + F11 or ⌘ + F11 depending on your operating system.
- Your timer should now be set up. If you're anxious about the sound not playing or the screen turning off after a while, occasionally visit the device and tap the screen or touchpad to keep it active.
Move onto Customise your countdown timer to find out how to customise your timer, along with the default values of each setting if you need a reset. Remember that this timer is only for viewing on a large screen at your event, not to be shared with attendees.
View your countdown timer
You can view your live countdown timer at any time by adding
/-/report/countdown
to the end of your event URL. If you're unsure of how to edit the URL in your browser, please follow steps 2, 3 and 5 from the previous guide (2: Set up the countdown timer). Please note this will only work if you have a valid event set up. If you do not have an event with us yet, please click the links below to see what the timer may look like.
Your timer during a time slot should look like this. (Opens in new tab)
Your timer before your event should look like this. (Opens in new tab)
Customise your countdown timer
You will see 4 options under the 'Meeting countdown timer' heading in the Setup tab of the Admin Dashboard: [Countdown:] Amber, Red, Gong and Bell. Click the blue text to the right of the respective option to edit these settings:
- Countdown: Amber - The value in this option represents when the progress bar at the bottom of the screen will turn amber. For example, if setting the value to 10, the progress bar will change to amber once there are 10 seconds left in the time slot. The default value for this setting is 'None'.
- Countdown: Red - The value in this option represents when the progress bar at the bottom of the screen will turn red. For example, if setting the value to 0, the progress bar will change to red once the time slot has ended. The default value for this setting is '60'.
- Countdown: Gong - The option chosen in this setting represents when a gong sound will be heard. For example, if set to 'Red', a gong sound will play once the progress bar turns red (as per the value set in the previous option). The default option for this setting is 'Red'.
- Countdown: Bell - The option chosen in this setting represents when a bell sound will be heard. For example, if set to 'Amber', a bell sound will play once the progress bar turns orange (as per the value set in the first option). The default option for this setting is 'None'.
Need a bit more customisation? We offer additional services to change the background and position of the countdown timer upon request, you just need to contact us. When contacting about further customisation, please:
- Attach the image you would like to your message - preferably, keep this image to the aspect ratio of your chosen device or if the aspect ratio of the image does not match that of the device, please note that when attaching said image. Not sure what an aspect ratio is or how to find out what yours is? Ask us and we'll be happy to help.
- Include where you would like the clock moved to (if applicable) - available options are (vertically) top/middle/bottom and (horizontally) left/center/right. Please include both a vertical and horizontal value in your message.
- Contact us well in advance before your event starts to give time for any problems that may arise.
This allows us to perform your request(s) as quickly and smoothly as possible. Please note that customisation requests outside of a background image and clock placement may not be possible, but we will do our best to help.
More Examples
More examples of timer placement and background changes, similar to the one seen above. Click on an image to enlarge.
Left Center
Right Center
Bottom Left
Bottom Right
Troubleshooting
Audio doesn't play on my device!
Your browser may have disabled audio, as some do this by default for unknown websites. Find your browser below for specific instructions on enabling audio (correct as of September 2023):
Google Chrome
- While viewing your countdown timer, click the padlock to the immediate left of the URL at the top of the screen:
- Next, click 'Site Settings':
- Scroll down until you see the option for 'Sound', then click 'Automatic (Default)' and choose 'Allow':
- Go back to your countdown timer and click the 'Reload' button at the top of the page if it appears:
- On page reload, you should immediately hear a ping sound letting you know that audio is now working. If you are still having problems regarding audio, please don't hesitate to contact us by creating a support ticket.
Mozilla Firefox
- While viewing your countdown timer, click the padlock to the immediate left of the URL:
- Click 'Connection secure':
- Click 'More information':
- In the new window that appears, click the 'Permissions' tab:
- Find 'Autoplay', then untick 'Use Default' and choose 'Allow Audio and Video' (note that we will not play any videos on this page, there is just no option for only allowing audio as of writing):
- Close the new window containing permissions settings and refresh the countdown timer page. You should hear an immediate ping sound letting you know that audio is working. If you are still having problems regarding audio, please don't hesitate to contact us by creating a support ticket.
Microsoft Edge
- While viewing your countdown timer, copy the URL exactly as shown at the top of the page by selecting the full URL then pressing Ctrl + C or ⌘ + C to copy it, depending on your operating system:
- Navigate to 'edge://settings/content/mediaAutoplay' by copying the text and pasting it into your URL bar without the quotation marks. The page should look like this:
- Click 'Add' to the right of the 'Allow' heading, then paste your event link into the text box that appears by pressing Ctrl + V or ⌘ + V, depending on your operating system. Click the blue Add button once pasted.
- Go back to your countdown timer and refresh the page. You should hear the ping sound immediately, letting you know audio is working. If you are still having problems regarding audio, please don't hesitate to contact us by creating a support ticket.
Apple Safari
- Right click on the URL bar and click 'Settings for (your event URL)...':
- Find 'Auto-Play' and change the option to the right of it to 'Allow All Auto-Play':
- Refresh the page and you should hear an immediate ping letting you know audio is now working. If you are still having problems regarding audio, please don't hesitate to contact us by creating a support ticket.