The accounts of newly-imported (or registered) organizations remain inactive unless you Approve them. This process allows you to check new accounts before giving attendees access to the meeting scheduler. The first set of Approvals will launch the meeting scheduling and Meeting Mojo provides two main options for this.


  1. Load and launch

Import delegate data and immediately Approve all entries to launch scheduling. This option enables a rapid start but does not give your delegates time to add their company profiles, upload photos, etc.


  1. On the Dashboard, ensure that Booking is switched to ‘On’.

  2. The Welcome email will be sent automatically to all the attendees you import. Confirm that the template text says what you want it to say. If you have set one password for all delegates*, add it to the template. Find out how in our How-to Guide, ‘Customizing Emails

  3. Prepare your import spreadsheet, or configure your registration software on the Import page(if available). Import your data, and check the ‘Approve attendees’ box before triggering the blue import button.
    See our HowTo Guide, ‘Importing Delegate Data in Bulk’.

NOTES: All delegates are sent the Welcome and Password email and will appear ‘live’ on the scheduler. You should follow the same procedure for new attendees as they sign up for your event.

  1. Load, CHECK, and launch

    Import delegate data and check that everything is in order before releasing to your attendees. This option enables a rapid start but does not give your delegates time to add their company profiles, upload photos, etc.

    1. On the Dashboard, ensure that Booking is switched to ‘On’.

    2. The Welcome email will be sent to all imported attendees after you have checked entries. Confirm that the template text says what you want it to say. If you have set one password for all delegates*, add it to the template. Find out how in our How-to Guide, ‘Customizing Emails

    3. Prepare your import spreadsheet, or configure your registration software on the Import page (if available). Import your data, and make sure the ‘Approve attendees’ box is unchecked before triggering the blue import button.
      See our HowTo Guide, ‘Importing Delegate Data in Bulk’.

  2. NOTES: All delegates are sent the Welcome and Password email and will appear ‘live’ on the scheduler. You should follow the same procedure for new attendees as they sign up for your event.



  3. Pre-launch

Provide a pre-launch period during which your delegates can access their accounts to edit company profiles, upload photos, etc. and view other participants before meeting booking commences. Set a launch date and switch on Bookings on that day. This option allows your delegates to set out their stall and make early target selections prior to requesting meetings.


  1. On the Dashboard, ensure that Booking is switched to ‘Off’

  2. Prepare your import spreadsheet, or configure your registration software on the Import page(if available).
    Import your data, by triggering the blue import button.
    See our HowTo Guide, 'Importing Delegate Data in Bulk'

  3. Edit the text of the Welcome email your delegates will receive on Approval. If you have set one password for all delegates*, include that. Find out how in our How-to Guide, ‘Customizing Emails

  4. Open the Organisations tab and select ‘'All’ on the page size dropdown at the right of the page.

  5. Check the box at the top left of the list table to select all entries.
    Uncheck any organizations you do not yet want to approve.

  6. In the action box at the end of the table, select ‘Approve’.

  7. Click ‘go’ to activate delegate accounts.
    All delegates are sent the Welcome email and will appear ‘live’ on the scheduler.

  8. To launch meeting scheduling, switch Booking to ‘On’ and announce the launch to your delegates.

TIP: You can re-send the Welcome email when Booking is switched on. Edit the Welcome email template to announce the start of meeting booking, then go to the Attendees tab. Select 'All' in the page size widget, select all attendees by checking the box at the left, above the attendees list. Scroll to the end of the list, select Welcome in the Actions dropdown, and click ‘go’. IMPORTANT: this action will NOT re-send passwords to your Attendees (see below).


Use of a ‘generic’ password for all delegates is not recommended as it poses a potential security risk. If no password is specified in your import files, the system automatically generates a unique, randomized password for each new attendee and emails it to them. Please see our HowTo Guide, ‘About Passwords


   5. Adding delegates after launching


You may need to add more delegates to the system as they register for your event.

See our HowTo Guide, 'Importing Delegate Data in Bulk'

TIP: if you have only one or two entries to add, please see our HowTo Guide, ‘Adding entries one by one

ALWAYS CHECK THE DASHBOARD AFTER ADDING OR REMOVING DATA